Facilities Projects – Spring 2021


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Indianola Community School District

BIDS DUE: Tuesday, May 4, 2021




Indianola Community School District

District Office

1301 E 2nd Ave

Indianola, IA 50125


Architect (hereinafter referred to as Architect/Engineer):

Shive-Hattery, Inc.

4125 Westown Pkwy, Suite 100

Des Moines, IA 50266



3:30 PM

Indianola High School Auditorium, 1304 E. 1st Ave., Meet at Auditorium Entrance



Sealed bids will be received by the Owner at the Indianola Community School District Office,

1301 E 2nd Ave., Indianola, IA 50125 until 2:00 PM on May 4, 2021.


Sealed bids will be opened and publicly read at the Indianola Community School District Office,

1301 E 2nd Ave., Indianola, IA 50125 at 2:05 PM, Central Time.


On Monday, May 17, 2021, at the school board meeting at 5:30 PM at the ICSD District Office

Board Room, 1301 East Second Avenue, Indianola, Iowa, the Board will review the Bids and

consider the Award of the Contract.


The general nature of the work is as follows:


Renovations to an approximately 750 seat auditorium. Renovations include, but are not limited

to: theater seat replacement, carpet replacement, concrete sealing, acoustical panel

replacement, painting, catwalk extension and replacement of the stage floor at the orchestra pit.

Submittals may start as soon as the contract is awarded. The onsite work may commence on or

after June 1, 2021. The work must reach substantial completion by August 20, 2021.

The project shall reach final completion no later than September 17, 2021.

Bidding documents may be examined online at:


Action Reprographics, actionrepro.com, 5037 NE 14th Street, Des Moines, IA

Master Builders of Iowa mbionline.com, 221 Park Street, Des Moines, IA 50309



Copies of the Bidding documents may be obtained by Bidders and Subbidders at Action

Reprographics, 5037 NE 14th St, Des Moines, IA; www.actionrepro.com; 515-288-2146 in

accordance with the Instructions to Bidders upon depositing the sum of fifty dollars ($50.00) for

each set of documents. A Master Builders card may be presented in place of a deposit. The

deposit will be refunded in full upon return of the documents in good condition within ten days

after receipt of bids.


Each Bidder shall accompany the Bid with a Bid security, in a separate envelope, as security

that the successful bidder will enter into a contract for the work bid upon and will furnish after the

award of the contract corporate surety bond or bonds, acceptable to the Owner, for the faithful

performance of the contract, in an amount equivalent to one hundred percent of the amount of

the contract. The bidder’s security shall be in an amount equivalent to 5% of the bid amount,

and shall be in the form of a cashier’s or certified check drawn on a bank in Iowa or a bank

chartered under the laws of the United States of America, or a certified bank share draft drawn

on a credit union in Iowa or chartered under the laws of the United States of America or a bid

bond with corporate surety satisfactory to the Owner. The bid security will be held by the Owner

until a contract is fully executed and bonds are approved by the Owner.


All Bidders are required to provide a statement regarding their residency status as required by

875 Iowa Administrative Code Chapter 156.


Contractors using “materials, supplies, and equipment” on projects in designated “exempt

entities” may purchase these items without liability for the sales tax. The contractor must have a

purchasing agent authorization letter and an exemption certificate from the public entity to

present to the retailer, which specifies the construction project and will be available for that

project only.


Owner will issue an authorization letter and an exemption certificate to the contractor and/or

subcontractors for the purchase or use of building materials, supplies, and equipment to be used

on this project only. DO NOT include sales tax on your bid form.


No bid may be withdrawn for a period of 30 days after the date of the scheduled closing time for

the receipt of bids.


Bidders shall be prepared to submit a performance bond and payment bond conditioned on the

faithful performance of the contract. Out-of-state bidders shall be prepared to submit an Out-of-

State Contractor Bond to the Iowa Division of Labor in accordance with Chapter 91C of the

Code of Iowa.


By virtue of statutory authority, a preference will be given to products and provisions grown and

coal produced within the State of Iowa, and to Iowa labor to the extent lawfully required under

Iowa law.


It is the intent of the Owner to award a contract to the lowest responsible, responsive bidder

provided the bid has been submitted in accordance with the bidding requirements. The Owner

reserves the right to waive informalities or irregularities. The Owner reserves the right to reject

any or all bids.


Published by order of the School Board of the Indianola Community School District, Indianola,



Submit your offer on the Bid Form provided. Bidders may supplement this form as appropriate.