Facilities Projects – Spring 2021
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PROJECT: ICSD – IHS AUDITORIUM DESIGN
Indianola Community School District
BIDS DUE: Tuesday, May 4, 2021
THE Owner (HEREINAFTER REFERRED TO AS Owner):
Indianola Community School District
1301 E 2nd Ave
Indianola, IA 50125
Architect (hereinafter referred to as Architect/Engineer):
4125 Westown Pkwy, Suite 100
Des Moines, IA 50266
NON-MANDATORY PREBID MEETING: Tuesday, April 20, 2021
Indianola High School Auditorium, 1304 E. 1st Ave., Meet at Auditorium Entrance
TO: POTENTIAL BIDDERS
Sealed bids will be received by the Owner at the Indianola Community School District Office,
1301 E 2nd Ave., Indianola, IA 50125 until 2:00 PM on May 4, 2021.
Sealed bids will be opened and publicly read at the Indianola Community School District Office,
1301 E 2nd Ave., Indianola, IA 50125 at 2:05 PM, Central Time.
On Monday, May 17, 2021, at the school board meeting at 5:30 PM at the ICSD District Office
Board Room, 1301 East Second Avenue, Indianola, Iowa, the Board will review the Bids and
consider the Award of the Contract.
The general nature of the work is as follows:
Renovations to an approximately 750 seat auditorium. Renovations include, but are not limited
to: theater seat replacement, carpet replacement, concrete sealing, acoustical panel
replacement, painting, catwalk extension and replacement of the stage floor at the orchestra pit.
Submittals may start as soon as the contract is awarded. The onsite work may commence on or
after June 1, 2021. The work must reach substantial completion by August 20, 2021.
The project shall reach final completion no later than September 17, 2021.
Bidding documents may be examined online at:
Action Reprographics, actionrepro.com, 5037 NE 14th Street, Des Moines, IA
Master Builders of Iowa mbionline.com, 221 Park Street, Des Moines, IA 50309
Copies of the Bidding documents may be obtained by Bidders and Subbidders at Action
Reprographics, 5037 NE 14th St, Des Moines, IA; www.actionrepro.com; 515-288-2146 in
accordance with the Instructions to Bidders upon depositing the sum of fifty dollars ($50.00) for
each set of documents. A Master Builders card may be presented in place of a deposit. The
deposit will be refunded in full upon return of the documents in good condition within ten days
after receipt of bids.
Each Bidder shall accompany the Bid with a Bid security, in a separate envelope, as security
that the successful bidder will enter into a contract for the work bid upon and will furnish after the
award of the contract corporate surety bond or bonds, acceptable to the Owner, for the faithful
performance of the contract, in an amount equivalent to one hundred percent of the amount of
the contract. The bidder’s security shall be in an amount equivalent to 5% of the bid amount,
and shall be in the form of a cashier’s or certified check drawn on a bank in Iowa or a bank
chartered under the laws of the United States of America, or a certified bank share draft drawn
on a credit union in Iowa or chartered under the laws of the United States of America or a bid
bond with corporate surety satisfactory to the Owner. The bid security will be held by the Owner
until a contract is fully executed and bonds are approved by the Owner.
All Bidders are required to provide a statement regarding their residency status as required by
875 Iowa Administrative Code Chapter 156.
Contractors using “materials, supplies, and equipment” on projects in designated “exempt
entities” may purchase these items without liability for the sales tax. The contractor must have a
purchasing agent authorization letter and an exemption certificate from the public entity to
present to the retailer, which specifies the construction project and will be available for that
Owner will issue an authorization letter and an exemption certificate to the contractor and/or
subcontractors for the purchase or use of building materials, supplies, and equipment to be used
on this project only. DO NOT include sales tax on your bid form.
No bid may be withdrawn for a period of 30 days after the date of the scheduled closing time for
the receipt of bids.
Bidders shall be prepared to submit a performance bond and payment bond conditioned on the
faithful performance of the contract. Out-of-state bidders shall be prepared to submit an Out-of-
State Contractor Bond to the Iowa Division of Labor in accordance with Chapter 91C of the
Code of Iowa.
By virtue of statutory authority, a preference will be given to products and provisions grown and
coal produced within the State of Iowa, and to Iowa labor to the extent lawfully required under
It is the intent of the Owner to award a contract to the lowest responsible, responsive bidder
provided the bid has been submitted in accordance with the bidding requirements. The Owner
reserves the right to waive informalities or irregularities. The Owner reserves the right to reject
any or all bids.
Published by order of the School Board of the Indianola Community School District, Indianola,
Submit your offer on the Bid Form provided. Bidders may supplement this form as appropriate.
END OF SECTION