Facilities Projects – Summer 2020
Summer Roofing Projects
SECTION 00 1113
ADVERTISEMENT FOR BIDS
PROJECT: INDIANOLA COMMUNITY SCHOOL DISTRICT – 2020 ROOF IMPROVEMENTS
BIDS DUE: Thursday, March 12, 2020 at 2:00 PM
THE Owner (HEREINAFTER REFERRED TO AS Owner):
Indianola Community School District
1301 E 2nd Ave
Indianola, Iowa 50125
Architect (hereinafter referred to as Architect):
4125 Westown Parkway, Suite 100
West Des Moines, IA 50266
NON-MANDATORY PREBID MEETING:
Thursday, March 5, 2020 @ 10:00 AM
Whittier Elementary School – 1306 W. Salem Avenue
TO: POTENTIAL BIDDERS
Sealed bids will be received by the Owner at Indianola Community School District, 1301 E 2nd Ave until 2:00 PM on Thursday, March 12, 2020.
Sealed bids will be opened and publicly read at the Indianola Community School District, 1301 E 2nd Ave at 2:05 PM, Central Time, on March 12, 2020 or at such later time and place as may then be fixed.
Bids will be considered by the Owner at a public meeting to be held at District Administration Office, 1301 E. 2nd Ave at 5:30 PM, Central Time, on Monday, March 16, 2020 or at such later time and place as may then be fixed.
The general nature of the work is as follows:
Replace roofing levels 2 and 4 at Irving Elementary School and roof levels 2, 5, 6, & 6.1 at Whittier Elementary School. The approximate quantity is 20,450 sf.
The Owner’s construction budget for this project is $338,000.
The work must commence on or about June 1, 2020 at both Irving Elementary and Whittier Elementary Schools. Irving Elementary School must be substantially complete by Monday, July 6, 2020. Whittier Elementary must be substantially complete by Friday, August 7, 2020. Final completion for both schools is Friday, August 14, 2020.
Bidding documents may be examined online at:
Action Reprographics, actionrepro.com, 5037 NE 14th Street, Des Moines, IA
Copies of the Bidding documents may be obtained by Bidders and Subbidders at Action Reprographics, 5037 NE 14th St, Des Moines, IA Ph-515.288.2146 www.actionrepro.com in accordance with the Instructions to Bidders upon depositing the sum of twenty dollars ($20.00) for each set of documents. A Master Builders card may be presented in place of a deposit. The deposit will be refunded in full upon return of the documents in good condition within ten days after receipt of bids.
Each Bidder shall accompany the Bid with a Bid security, in a separate envelope, as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of the contract corporate surety bond or bonds, acceptable to the Owner, for the faithful performance of the contract, in an amount equivalent to one hundred percent of the amount of the contract. The bidder’s security shall be in an amount equivalent to 5% of the bid amount, and shall be in the form of a cashier’s or certified check drawn on a bank in Iowa or a bank chartered under the laws of the United States of America, or a certified bank share draft drawn on a credit union in Iowa or chartered under the laws of the United States of America or a bid bond with corporate surety satisfactory to the Owner. The bid security will be held by the Owner until a contract is fully executed and bonds are approved by the Owner.
All Bidders are required to provide a statement regarding their residency status as required by 875 Iowa Administrative Code Chapter 156.
Contractors using “materials, supplies, and equipment” on projects in designated “exempt entities” may purchase these items without liability for the sales tax. The contractor must have a purchasing agent authorization letter and an exemption certificate from the public entity to present to the retailer, which specifies the construction project and will be available for that project only.
Owner will issue an authorization letter and an exemption certificate to the contractor and/or subcontractors for the purchase or use of building materials, supplies, and equipment to be used on this project only. DO NOT include sales tax on your bid form.
No bid may be withdrawn for a period of 30 days after the date of the scheduled closing time for the receipt of bids.
The Owner seeks to provide opportunities for Targeted Small Businesses in the awarding of contracts and is authorized to award contracts to Targeted Small Businesses per the Iowa Acts of the 73rd General Assembly, 1989 Regular Session, Senate File 2274. For further information about the Targeted Small Business policies, contact the Owner. This project has a target for Targeted Small Business participation of ten percent (10%).
Bidders shall be prepared to submit a performance bond and payment bond and a two-year maintenance bond conditioned on the faithful performance of the contract. Out-of-state bidders shall be prepared to submit an Out-of-State Contractor Bond to the Iowa Division of Labor in accordance with Chapter 91C of the Code of Iowa.
By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa labor to the extent lawfully required under Iowa law.
It is the intent of the Owner to award a contract to the lowest responsible, responsive bidder provided the bid has been submitted in accordance with the bidding requirements. The Owner reserves the right to waive informalities or irregularities. The Owner reserves the right to reject any or all bids.
Published by order of the Board of Directors of Indianola, Iowa.
Submit your offer on the Bid Form provided. Bidders may supplement this form as appropriate.
END OF SECTION 00 1113
NOTICE TO BIDDERS
NOTICE OF LETTING
INDIANOLA COMMUNITY SCHOOL DISTRICT
2020 HIGH SCHOOL STADIUM IMPROVEMENTS
Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising the improvements
as stated below must be filed before 10:00 a.m.(in accordance with the designated clock in the district
office), March 17, 2020, at the Indianola Community School District office, 1301 East 2nd Avenue,
Time and Place Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened
and bids tabulated at 10:00 a.m., March 17, 2020, at the Indianola Community School District office,
1301 East 2nd Avenue, Indianola, Iowa, for consideration by the Indianola Community School Board at its
meeting on March 23, 2020. The Indianola Community School District shall award the bid to the lowest,
responsive, responsible bidder meeting specifications. However, the district reserves the right to reject
any and all bids and to waive informalities or irregularities as allowed by law, and to enter into such
contract deemed to be in the best interest of the Indianola Community School District.
Time for Commencement and Completion of Work. Work on the improvements shall begin on or
before the date specified in a written Notice to Proceed. The anticipated date for the Notice to Proceed is
April 1, 2020. Project construction can begin on May 20, 2020. Substantial completion for the synthetic
turf field improvements shall be on or before August 1, 2020, and all other construction activities shall be
completed by August 28, 2020.
Bid Security. Each bidder shall accompany its bid with bid security as security that the successful
bidder will enter into a contract for the work bid upon and will furnish after the award of contract a
performance and payment bond, in form acceptable to Indianola Community School District, for the faithful
performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The
Contractor shall also furnish a copy of its’ Certificate of Insurance showing coverage is being provided
consistent with that stated in the bid documents. The bidder’s security shall be in the amount fixed in the
Instruction to Bidders and shall be in the form of a cashier’s check, a certified check, or a bank money order
drawn on a FDIC insured bank in Iowa or on a FDIC insured bank chartered under the laws of the United
States; or a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United
States; or a bid bond on the form provided in the contract documents with corporate surety satisfactory to
the Jurisdiction. The bid shall contain no condition except as provided in the specifications.
Contract Documents. Copies of the contract documents are available for viewing from at the Indianola
Community School District office, located at 1301 East 2nd Avenue, Indianola, Iowa. Copies of the project
documents may be obtained at no cost from Snyder & Associates, Inc. 2727 SW Snyder Blvd., Ankeny, Iowa 50023.
Electronic contract documents are available at no cost by clicking on the “Bids” link at www.snyderassociates.
com and choosing 2020 High School Stadium Improvements project on the left. Project
information, engineer’s cost opinion, and plan holder information is also available at this website. Plan
downloads require the user to register for a free membership at QuestCDN.com.
Preferences. By virtue of statutory authority, preference will be given to products and provisions grown
and coal produced within the State of Iowa to the extent lawfully required under Iowa statutes.
In accordance with Department of Labor Rules located at 875 IAC 156.2, the Owner requests a statement
from each bidder regarding the bidder’s resident status. This statement shall be on the Bidder Status Form
designated by the labor commissioner and available online at:
This statement shall require each bidder to certify whether the bidder is a resident bidder or non-resident
bidder. Failure by any bidder to provide a completed statement with its bid may result in the Owner
rejecting the bid as non-responsive.
Sales Tax Exemption. Sales or use tax shall not be included in the bid. A sales tax exemption certificate
will be available for all materials purchased for incorporation in the project.
General Nature of Public Improvement. This project includes all materials, equipment, transportation
and labor needed to complete the improvements at the high school stadium as follows:
Removal and replacement of the synthetic turf field and track surfacing, limited base repair of the granular
field base, installing new track markings moving the start/finish line to the southwest comer, installation of
a water service line and yard hydrants west of the stadium, and coordination with concrete pavement work
being constructed by the Owner during the same project schedule.
The project shall be paid for from cash as may be legally available. Final payment to the Contractor shall
be made as allowed by Iowa law.
All bids will be governed by applicable provisions in the Iowa Code and Board Policies.
This Notice is given by authority of the Indianola Community School District
Johna Clancy, Secretary of the Board
Indianola Community School District